The Pactix expense-reimbursement clause provides a fairly standard (but streamlined) set of procedures. Inasmuch as expenses are often not a major cost in a contract, Provider may want simply to agree to whatever Acquiring-Party wants.

Customer expense-reimbursement policies

Many customers want their providers to follow their (the customer's) standard expense-reimbursement policies. There usually should be no problem with this, provided that the customer gives the provider sufficient advance notice.

Hotel reimbursements

An optional clause limits expense reimbursements for hotels to business-standard hotels. This normally means hotels that:

• do not have doors that are directly accessible from outside the hotel building, for security purposes; and
• have in-room high-speed Internet access.

The optional clause also states that hotel expenses not necessary for the business purpose of the travel are not to be submitted for reimbursement. Such expenses would commonly include, for example, alcoholic beverages and in-room movies. Laundry expenses could be considered on a case-by-case basis.